Regentis ("we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your data when you use our product or services.
1. What We Collect
- Information You Provide: Name, business contact details (email, phone, address), job title, company, login credentials, billing information, content submissions, and event registration details
- Automatically Collected Data: IP address, device and browser type, operating system, language, activity within Services, log data, cookies and similar technologies, mobile device identifiers, and integration metadata
- Information from Others: Data from your organization (roster/role data, business contact info), service providers and partners (analytics, enrichment data), and public/social sources you choose to connect
2. How We Use Personal Information
- Provide and personalize the Services (account management, authentication, transactions, feature operation)
- Support and communicate (respond to requests, product updates, security notices, transactional communications)
- Research and development (improve performance, troubleshoot, analyze trends, develop new features)
- Safety and security (detect fraud, prevent abuse, protect Service integrity)
- Marketing where permitted (product news, offers, advertising - you can opt out anytime)
- Compliance and protection (legal compliance, enforce agreements, defend rights, support corporate transactions)
3. How We Share Information
- Your Organization & Users: To enable collaboration as configured by your administrator
- Service Providers: Trusted vendors for hosting, security, analytics, payments, support (bound by confidentiality)
- Partners & Integrations: When you connect third-party tools, we share necessary data
- Advertising/Analytics: Performance measurement and interest-based ads where permitted
- Legal & Safety: To comply with law and protect rights, safety, and property
- Corporate Transactions: In case of merger, sale, or reorganization
We do not sell your Personal Information.
4. AI and Machine Learning
Some Regentis capabilities may use AI/ML models to analyze data, summarize trends, or generate content. You may opt out of AI-generated enhancements by emailing [email protected].
5. Your Choices and Controls
- Update profile and preferences in your account settings
- Opt out of marketing emails using unsubscribe links or contact [email protected]
- Manage cookie preferences in our Cookie Policy or browser settings
- Use platform-specific opt-outs for third-party interest-based ads
- Global Privacy Control (GPC) signals are treated as opt-out preferences for targeted advertising
6. Data Retention
We keep Personal Information only as long as necessary to provide Services and for legitimate purposes such as security, compliance, and accounting, then delete or de-identify it according to our retention schedules and applicable law.
7. Security
We use administrative, technical, and physical safeguards to protect Personal Information (encryption in transit, access controls, logging). No system is perfectly secure - please use strong, unique passwords and keep credentials safe.
8. International Data Transfers
We may process and store Personal Information in countries other than where you live. When transferring internationally, we use appropriate safeguards (standard contractual clauses and other recognized mechanisms) to protect your rights.
9. Your Rights
- Access your Personal Information
- Correct inaccurate data
- Delete your data
- Port your data in a portable format
- Restrict or object to certain processing (including targeted advertising)
- Withdraw consent where processing is based on consent
- Appeal a denial of your request where required by law
Submit requests to [email protected]. We may verify your identity and will respond within legal timeframes.
10. California (CCPA/CPRA) Disclosure
We collect, use, and disclose Personal Information as described in this policy. We do not "sell" Personal Information as defined by California law, nor "share" it for cross-context behavioral advertising without applicable opt-outs. California residents may exercise the rights listed above and limit use of sensitive Personal Information where applicable.
11. Children's Privacy
Services are not directed to children under 16 (or other age as defined by local law). We do not knowingly collect Personal Information from children. If you believe a child has provided information, contact [email protected].
12. Third-Party Sites and Services
Services may link to third-party websites or apps. We are not responsible for their privacy practices. Please review their policies.
13. Changes to This Notice
We may update this notice from time to time. For material changes, we will notify you (by email or within Services) and update the "Last updated" date.